Education Framework Blog

Focused on the Future of Education in America

The Importance of Automation in Protecting Student Data Privacy

If you visit Apple’s iPad in Education page one of the first things you’ll see is this: 

“The App Store features over 80,000 education apps — designed especially for iPad — that cover a wide range of subjects for every grade level and learning style.”

Over 80,000 apps.

Now, unless your district is the one district in the country with an IT department and teachers with a whole lot of time on their hands, your staff doesn’t have the time to go through each app and countless websites to ensure their student data privacy policies are up to your district’s requirements.

 A mish-mash of federal laws, state and local laws, industry standards and each app company writing their own rules make it even harder to know that what you’re agreeing to fulfills your present legal requirement.

Short of reading hundreds or even thousands of Terms of Services for each app and website your teachers use, you have no idea how apps are storing your data, what information they are collecting, when they delete it, or who has final say over the data.

It can take 20 minutes or more to read, complete and approve one policy for one app or website. 

Multiply that by the thousands of apps and websites a district with multiple schools over twelve grade levels can use and you can see how this can quickly turn into hundreds of hours of work. 

Add the task of monitoring policies for changes and reassessing approval when there is a change and the task becomes a full-time job. 

Finally, expecting that person to also keep up with changing legislation and understanding the nuances in legal language and it becomes impossible. 

The result right now is many districts just not doing the work, putting their student data at risk for abuse and their schools at risk for litigation.

Of course, there’s a smarter way: automation. 

By automating the approval process for student privacy, you free up hours of time while knowing the job is getting done correctly.

EdProtect by Education Framework is one such solution that automates the entire process for you, taking the guesswork out of managing student privacy. 

This approach ensures student data privacy compliance for you by analyzing the apps and websites your district uses and monitoring their privacy policies to see if they are aligned with the standards you set. 

When an app policy or the law changes, EdProtect lets you know in plain language if the app is no longer in compliance, giving you the opportunity to keep using the app or not.

What would need to be a full-time job to do well can be done by our software automatically in the background, alerting you only when you need to make a decision. 

With EdProtect, teachers, administrators, and parents know exactly how student data is being used in schools, ensuring complete compliance with all laws and peace of mind for all involved. 

As student data privacy become more and more both the expected standard and the legal requirement, automation of student data privacy policy management is the best and perhaps only way to ensure complete compliance, provide transparency for parents, and reduce the risk of fines from the misuse of student information.

Now is the time to make a commitment to protecting student data. 

Get started today with our FREE Policy Change Monitor, and learn more about how EdProtect makes protecting your students simple

Preparation: The Key to Protecting Student Data Privacy

"Success is peace of mind which is a direct result of self-satisfaction in knowing you made the effort to become the best of which you are capable of." - John Wooden

John Wooden, one of the most revered coaches in the history of sports, made a career out of focusing on preparation. 

He said his coaching philosophy revolved around three main ideals:

1. To get his players in the best possible condition. 

2. To get his players to work on their quickness. 

3. To get his players to work together as a team.

"Do not let what you cannot do interfere with what you can do."  - John Wooden

Wooden used this approach as head coach of UCLA to lead his team to 10 NCAA Men's Basketball Championship titles in a 12 year period, including an unprecendented 7 years in a row. 

He was an accomplished 3 time All American athlete and the first person to be inducted to the Basketball Hall of Fame as both a player (1960) and coach (1973). But he is best known for how he approached the game, and for the values he instilled in his players. 

Throughout his extensive career, he built his legacy on a what he called the Pyramid of SuccessHe was an exceptional leader, mentor and friend to many, and was possibly best known for bringing out the greatness in others by pushing them find the greatness within themselves.

Yet despite all his successes, his focus was never about winning or losing; instead, he emphasized the importance of preparation. 

He knew that if his team was in the best possible shape they could be, both mentally and physically, that they would have the advantage when it really mattered. He knew that if they worked on their quickness, that they would be one step ahead allowing them to out-smart, out-wit and out-maneuver the competition. He knew that if they worked together as a team, that they would trust one another, support one another and collectively elevate one another to be better. 

So what does this have to do with protecting student privacy, you might ask? 

Well, it got me to thinking about what the privacy landscape would look like if school and district leaders adopted the mindset of John Wooden. 

Coach Wooden knew the value of thinking through each and every possible scenario before the tip-off whistle ever blew. He understood the importance of preparation and doing the tough work up-front, but also acknowledged the need for leadership and teamwork in order to succeed. He knew that the right commitment with the right team could bring the right results. 

When it comes to protecting student privacy, we need this kind of proactive thinking. No longer should schools be able to treat privacy as an afterthought. Our students deserve better and our schools should do better

Just think where we'd be if every school in the nation applied the John Wooden mindset to protecting student privacy. At the very least, we'd be better prepared.

"If you don't have time to do it right, when will you have time to do it over?" - John Wooden

Education Framework gets iKeepSafe FERPA Privacy Badge

Thrilled to share that iKeepSafe, a leading digital safety and privacy nonprofit organization, has awarded Education Framework with the FERPA Privacy Badge for our student data privacy and parental consent solution, EdProtect

The iKeepSafe FERPA Privacy Badge is the first independent assessment program for the Family Educational Rights and Privacy Act, and seeks to help educators and parents identify edtech services and tools that protect student data privacy. 

"Education Framework's primary mission is to help school districts protect the privacy of their student data, so it's very important that our solutions, themselves, are trusted by education leaders," said Jim Onstad, President & Co-Founder of Education Framework Inc. "Obtaining iKeepSafe's FERPA Badge assures our school and district partners that we are making every effort to align our services with federal education laws, keeping students safe." 

EdProtect is the third product to receive this symbol of distinction in student data privacy. For the evaluation, an independant privacy expert reviewed EdProtect, its privacy policy and practices, as well as its data security practices.